What a venue should be able to expect from a photobooth supplier
This article isn't for event organisers. It's for the people who run the rooms those events happen in.
You see dozens of suppliers a month. Some are straightforward; others cost you an hour. Here's what a photobooth supplier should guarantee you — and the questions to ask one you don't know.
Zero burden on your team
The only criterion that really matters, and it's testable with one question: how many times will your staff be called on?
The answer should be zero, beyond greeting us on arrival.
In practice that means a supplier who brings their own extension leads and power strips, doesn't ask where to find a table, looks after their own guests all evening, and doesn't come looking for someone at 22:30 because a light is blinking.
A photobooth with nobody attending it transfers those problems to your team by default. That's the point we'd encourage you to check with any supplier, ourselves included.
What we never do in a venue
No fixings. Nothing screwed, nailed, glued or stapled. Not to walls, ceilings or floors.
No cable across a walkway. And if one must cross, it's taped down and marked.
No changes to your lighting without agreement. Our flash is self-contained — we don't need your lights off or your settings touched.
No interference with your sound system. We output no audio.
No photos of your spaces published without your agreement.
What we need, and it isn't much
About three metres by three, ideally near the bar or a main route through.
One standard power socket. One, 230 V. No three-phase, no special connection.
A setup window of about an hour before guests arrive, and half an hour to pack down afterwards.
The floor plan, if you have one. It saves you three questions on the day.
That's it. We need no water, no Wi-Fi, no staff, no storage, and no vehicle access beyond normal unloading.
The state of the room afterwards
The space is left exactly as we found it. No confetti, no props under a table, no cups on your windowsill, no tape on the floor.
If something does get damaged — it hasn't, but it could — we carry professional liability insurance, and we'll tell you ourselves before we leave.
The paperwork, if you need it
Some venues, particularly public and institutional ones, require documents before approving a supplier.
We provide on request: insurance certificate, business authorisation, VAT number, and a data processing agreement for the GDPR side.
We send them before the event, not on the day.
Why we're writing this
Because we'd like to work at your venue more often.
If you keep a list of recommended suppliers, we'd be glad to be on it — and we'll list you on our side. If you don't keep one, we'd settle for you knowing who to think of when a client asks.
And if you'd like to see what our work is worth before recommending anyone: we're also photographers and we produce 360° virtual tours. We can make one of your space, on terms to discuss, which you'd be free to use on your own website. That seems a more honest introduction than a sales email.
